Application under section 14 for conversion of public company into private company.
(1) An application under the second proviso to sub-section (1) of section 14 for the conversion of a public
company into a private company, shall, within sixty days from the date of passing of special resolution, be filed
with Regional Director in e-Form No. RD-l along with the fee as provided in the Companies (Registration Offices
and Fees) Rules, 2014 and shall be accompanied by the following documents, namely:-
(a) a draft copy of Memorandum of Association and Articles of Association , with proposed alterations
including the alterations pursuant to sub-section (68) of section 2 of the Act;
(b) a copy of the minutes of the general meeting at which the special resolution authorising such alteration
was passed together with details of votes cast in favour and or against with names of dissenters;
(c) a copy of Board resolution or Power of Attorney dated not earlier than thirty days, as the case may be,
authorising to file application for such conversion;
(d) declaration by a key managerial personnel that pursuant to the provisions of sub-section (68) of section
2 of the Act , the company limits the number of its members to two hundred and also stating that no
deposit has been accepted by the company in violation of the Act and rules made thereunder;
(e) declaration by a key managerial personnel that there has been no non-compliance of sections 73 to
76A, 777 , 178,185,186 and 188 of the Act and rules made thereunder;
(f) declaration by a key managerial personnel that no resolution is pending to be filed in terms of sub-
section (3) of section 779 and also stating that the company was never listed in any of the Regional
Stock Exchanges and if was so listed, all necessary procedures were complied with in full for complete
delisting of the shares in accordance with the applicable rules and regulations laid down by Securities Exchange Board of India: Provided that in case of such companies where no key managerial personnel
is required to be appointed, the aforesaid declarations shall be filed any of the director.
(2) Every application filed under sub-rule (1) shall set out the following particulars, namely:-
(a) the date of the Board meeting at which the proposal for alteration of Memorandum and Articles was
(b) the date of the general meeting at which the proposed alteration was approved;
(c) reason for conversion into a private company, effect of such conversion on shareholders, creditors,
debenture holders, deposit holders and other related parties;
(d) details of any conversion made within last five years and outcome thereof along with copy of order;
(e) details as to whether the company is registered under section 8.
(3) There shall be attached to the application, a list of creditors, debenture holders, drawn up to the latest
practicable date preceding the date of filing of application by not more than thirty days, setting forth the following
(a) the names and address of every creditor and debenture holder of the company;
(b) the nature and respective amounts due to them in respect of debts, claims or liabilities;
(c) in respect of any contingent or unascertained debt, the value, so far as can be justly estimated of
such debt: Provided that the company shall file an affidavit, signed by the Company Secretary of the
company, if any, and not less than two directors of the company, one of whom shall be managing
director, where there is one, to the effect that they have made a full enquiry into affairs of the company
and, having done so, have formed an opinion that the list of creditors and debenture holders is correct,
and that the estimated value as given in the list of the debts or claims payable on contingency or not
ascertained are proper estimates of the values of such debts and claims that there are no other debts,
or claims against, the company to their knowledge.
(4) A duly authenticated copy of the list of creditors and debenture holders shall be kept at the registered office
of the company and any person desirous of inspecting the same may, at any time during the ordinary hours of
business, inspect, and take extracts from the same on payment of ten rupees per page to the company.
(5) The company shall, at least twenty-one days before the date of filing of the application
(a) advertise in the Form No.INC.25A, in a vernacular newspaper in the principal vernacular language in
the district and in English language in an English newspaper, widely circulated in the State in which the
registered office of the company is situated;
(b) serve, by registered post with acknowledgement due, individual notice on each debenture holder and
creditor of the company; and
(c) serve, by registered post with acknowledgement due, a notice to the Regional Director and Registrar
and to the regulatory body, if the company is regulated under any law for the time being in force
(6)(a) Where no objection has been received from any person in response to the advertisement or notice
referred to in sub-rule (5) and the application is complete in all respects, the same may be put up
for orders without hearing and the concerned Regional Director shall pass an order approving the
application within thirty days from the date of receipt of the application.
(b) Where the Regional Director on examining the application finds it necessary to call for further information or finds such application to be defective or incomplete in any respect, he shall within thirty days from the date of receipt of the application, give intimation of such information called for or defects or incompleteness, on the last intimated e-mail address of the person or the company, which has filed such application, directing the person or the company to furnish such information, to rectify defects or incompleteness and to re-submit such application within a period of fifteen days in e-Form No. RD-GNL-5:
Provided that maximum of two re-submissions shall be allowed
(c) In cases where such further information called for has not been provided or the defects or incompleteness has not been rectified to the satisfaction of the Regional Director within the period allowed under sub-rule (6), the Regional Director shall reject the application with reasons within thirty days from the date of filing application or within thirty days from the date of last re-submission made. as the case may be.
(d) Where no order for approval or re-submission or rejection has been explicitly made by the Regional
Director within the stipulated period of thirty days, it shall be deemed that the application stands
approved and an approval order shall be automatically issued to the applicant.
(9) (i) Where an objection has been received or Regional Director on examining the application has
specific objection under the provisions of Act, the same shall be recorded in writing and the
Regional Director shall hold a hearing or hearings within a period thirty days as required and direct
the company to file an affidavit to record the consensus reached at the hearing, upon executing
which, the Regional Director shall pass an order either approving or rejecting the application
along with reasons within thirty days from the date of hearing, failing which it shall be deemed
that application has been approved and approval order shall be automatically issued to the applicant.
(ii) In case where no consensus is received for conversion within sixty days of filing the application while
hearing or otherwise, the Regional Director shall reject the application within stipulated period of sixty
days: Provided that the conversion shall not be allowed if any inquiry, inspection or investigation has been initiated against the company or any prosecution is pending against the company under the Act.
(10) On completion of such inquiry inspection or investigation as a consequence of which no prosecution is
envisaged or no prosecution is pending, conversion shall be allowed.
(11) The order conveyed by the Regional Director shall be filed by the company with the Registrar in Form
No. lNC-28 within fifteen days from the date of receipt of approval along with fee as provided in the Companies
(Registration Offices and Fees) Rules, 2014.